All Features at a Glance
Modular. Secure. Zero IT overhead.
17 functional areas for volunteer fire departments. Club management is included in the Standard plan.
Member Management
2 ModulesDigital Member Records
Member data in Excel, contacts on someone's phone — and still nobody can quickly find the right number.
Personal data, ranks, qualifications, awards — all in one place. Pre-filled with predefined catalogs, always up to date, accessible to all authorized users.
- Personal data with rank history (predefined catalogs)
- Qualifications, driver's licenses & G26 deadline monitoring
- Awards & decorations (fire department honors, freely configurable)
- Configurable list view, CSV export & strength report (PDF)
- Up to 50 custom fields per section
Dashboard & Statistics
Gathering numbers for the annual report — nobody needs that hassle.
KPI cards, strength report at the push of a button, report charts and quick actions — everything important at a glance.
- KPI cards: active members, incidents, drill hours, open defects
- Strength report by reference date as PDF
- Report chart: 12-month overview of incidents & drills
- Modular view — only shows data from activated modules
- SCBA readiness matrix: G26.3 medical exam, endurance & operational exercises
Operations & Duty
5 ModulesReports — Incidents, Drills, Meetings
Typing up an incident report after midnight — every secretary knows the drill. It takes too long and is error-prone.
Three report types, assign participants and vehicles, automatically import Divera data. Reports in minutes, not hours.
- Incident, drill and meeting reports with required fields
- Divera integration: incident data automatically pre-filled
- Kiosk mode for quick participant check-in on site
- Draft/publish workflow with version history
- Calendar integration: create reports directly from events
Attendance Tracking
Paper sign-in sheets at drill night? That costs you 10 minutes and a piece of paper every time.
Create a session, set up a tablet, members tap their name — done. Instant evaluation, no post-processing needed.
- Create sessions with check-in and check-out
- Automatic duration calculation per participant
- Status management: present, absent, excused
- Attendance rates per member for evaluation
Events & Duty Roster
Who's coming to the next drill? Who's on duty? Without a system, you quickly lose track.
Event calendar with categories, RSVP system, duty roster view — all linked to the reports module.
- Event calendar with categories & recurring events
- RSVP system: acceptances and declines at a glance
- Duty roster view with PDF export (annual overview)
- Secure iCal feed for Google Calendar, Apple & Outlook
Safety Briefings — DGUV V49
Documenting safety briefings is mandatory — but who received which briefing and when?
44 predefined briefing topics per DGUV Regulation 49. Group sessions, participant tracking and integration with the reports module.
- 44 predefined briefing topics (DGUV V49)
- Group sessions with participant tracking
- Proof-of-training management per member
- Integration with reports module
Proficiency Tests (Bavaria)
Managing test results on paper, tracking levels, calculating waiting periods — there's a better way.
Proficiency tests for firefighting and technical rescue following Bavarian standards, levels 1–6, draw function and automatic waiting period verification.
- Firefighting and technical rescue tests per Bavarian standard
- Levels 1–6 with automatic waiting period verification
- Draw function for assembling groups
- Result management with report integration
Equipment & PPE
3 ModulesEquipment & PPE — DGUV-Compliant
Letting inspection deadlines expire is not an option — neither for your crew's safety nor for your insurance.
Inventory with 67 equipment categories, QR code scanner, inspection workflow with digital sign-off, defect management — all fully audit-proof.
- 67 predefined equipment categories with DGUV inspection templates
- QR code scanner & label printing for quick identification
- Inspection workflow with four-eyes principle & digital sign-off
- Defect management with automatic lockout for critical defects
- Commander dashboard & equipment manager work mode
- Respiratory protection management per FwDV 7 with quick inspection & rotation system
Clothing & Gear Room
Who has which jacket? What size is missing in stock? Without a system, the gear room loses track.
12 categories (PPE + dress uniforms), individual item management, issue/return workflow — your gear room goes digital.
- 12 categories (7x PPE + 5x dress uniforms)
- Size systems & individual item management with codes/barcodes
- Issue/return workflow with condition assessment
- Inventory matrix & personal equipment overview
Vehicles
Vehicle data in binders, photos on someone's phone — and when the equipment manager leaves, you start from scratch.
Vehicle inventory with master data, photos, QR codes and links to reports. Everything centralized and accessible to everyone.
- Vehicle master data with type, license plate, year of manufacture
- Photo upload and QR code per vehicle
- Link to incident and drill reports
- Overview of all vehicles at a glance
Finance & Club
6 ModulesMembership Dues
Running a dues cycle by hand costs your treasurer several hours — and a wrong amount often isn't noticed until after collection.
Create fee schedules, generate charges in bulk, manage payment workflows from open to settled.
- Fee schedules with name, amount & due date
- Bulk creation: generate charges for all members at the push of a button
- Exemption management (youth, honorary members, ...)
- Payment workflow: Open → Paid / Cancelled / Reminded
SEPA Direct Debit — Audit-Proof
The treasurer painstakingly assembles SEPA files, double-checks everything, and hopes the bank doesn't report an error.
Manage SEPA mandates, export pain.008 XML at the push of a button — bank-ready, with checksums, fully audit-proof.
- SEPA mandates with encrypted IBANs (AES-256-GCM)
- pain.008.001.02 XML export — bank-ready & validated
- Audit-proof batches with SHA-256 checksums
- Mandate change history & complete audit trail
Finances — Treasurer System
The treasurer has been keeping an Excel cash book for 15 years — and wonders every year: Am I actually doing this right?
Cash book, financial report, budget plan, event settlement and audit — all in one system. With 35 predefined categories for Bavarian fire departments.
- Digital cash book with sequential receipt numbers & receipt upload
- Financial report at the push of a button — PDF for tax office and annual meeting
- Budget plan with target/actual comparison and traffic-light indicators
- Event settlement: profit/loss per event
- Digital treasurer's audit with automatic checklist & sign-off
Donations & Tax Receipts
Donations come in — but creating the tax receipts is a chore every single time.
Record incoming donations, generate tax-deductible receipts per German tax law. Legally correct, no tax advisor needed.
- Record donations with amount, date and donor
- Generate tax-deductible receipts per German tax law (§10b EStG)
- Donation history overview per donor
- PDF export for donors and club records
Club Chronicle
Important events should be documented — but who actually does it regularly?
Chronicle entries with rich text and images, public or internal, timeline view — your history, digitally preserved.
- Chronicle entries with rich text editor & categories
- Image attachments with automatic WebP conversion
- Public/internal visibility control & timeline view
- Up to 500 MB storage for images and documents
Club Website
The club website is outdated, nobody maintains it — and the webmaster hasn't been active for 3 years.
Website builder right from Florivio. Board members, vehicles, events and chronicle automatically from your data — cookie-free.
- Automatic content from Florivio (board, vehicles, events, chronicle)
- Custom pages with text and images
- Cookie-free operation — no cookie banner needed
- Responsive design for desktop and mobile
CSV Import with AI Column Detection
Got your member data in Excel or exported from your current system? Upload the CSV file — our AI automatically detects which column maps to which field.
- ✓ Upload Excel/CSV, columns are automatically mapped
- ✓ Preview and manual correction before import
- ✓ Works with all common fire department software & custom Excel sheets
Privacy: The AI uses data-minimized inputs such as column headers and masked sample values. Processing runs through contractually bound EU regions, with no model training under the provider agreement.
5 of 6 columns automatically detected
Your fire department app — always with you
Florivio works on your smartphone just as well as on your PC. Simply add it to your home screen — and you have your own fire department app. No app store, no download, no updates.
- Push notifications — Incidents, events, inspection deadlines: stay informed instantly, even when the app is closed.
- Full-screen like a native app — custom icon, splash screen, on Android and iPhone.
- Push notifications — Incident alerts, event reminders and updates straight to your phone.
- Always up to date — no updates, no waiting for app store approval. Open and go.
What Florivio is not
No incident command, no command vehicle functions, no alarm dispatching, no breathing apparatus monitoring — that's what Divera, pagers and command systems are for. Florivio is administration, club management and compliance records — and it does that very well. For incident command, we recommend Divera 24/7, which Florivio integrates with seamlessly.
Incident command / command vehicle functions
Alarm dispatching / pager integration
Divera integration for incident data
Technical Foundation
This builds trust — especially when member data and bank details are stored in the application.
Multi-Tenant SaaS
Every fire department has its own isolated environment. No data from other tenants is visible.
7 Roles & Permissions
Admin, commander, secretary, youth leader, equipment manager, treasurer, member — each role sees exactly what it needs.
Autosave & Conflict Detection
No "Save" button. Changes are saved automatically — conflicts from simultaneous editing are detected.
Audit-Proof Records
Inspection logs and SEPA batches secured with SHA-256 hash chains. Once finalized, they cannot be altered.
Pre-configured for Bavaria
10 ranks, 19 qualifications, 67 equipment categories, 40 awards — ready to use out of the box, freely customizable.
Complete Audit Trail
Who changed what and when? Fully traceable — especially important for SEPA and inspection logs.
Convinced? Ready in 2 minutes.
Sign up, explore the sample data and test all modules — free for 90 days, no credit card required.